Deputy Director, New Art Dealers Alliance (NADA)
About NADA:
Founded in 2002, the New Art Dealers Alliance (NADA) is a not-for-profit 501(c)6 collective of professionals working with contemporary art. Its mission is to create an open flow of information, support, and collaboration within the arts field and to develop a stronger sense of community among its constituency. Through support and encouragement, NADA facilitates strong and meaningful relationships between its members working with contemporary art. NADA hosts annual events for its members and the public including art fairs and exhibitions in Miami and New York.
Position Summary:
The Deputy Director reports directly to the Executive Director and plays a key role in shaping and executing NADA’s strategic vision. This role is responsible for managing and overseeing staff operations to ensure the successful implementation of the organization’s goals, programs, and fairs. The Deputy Director will foster smooth communication across the organization and optimize internal processes. Additionally, the Deputy Director is responsible for developing the annual budget, exploring avenues to increase profitability, serving as a liaison between the staff and Executive Director, and leading the team to ensure the success of NADA's programs and events.
Responsibilities:
Business Development:
• Develops the annual operating plan to implement all administrative strategies within the organization and within the required timeframe
• Prepares all program goals and objectives; evaluates progress and effectiveness of all staff
• Generates operational revenue strategies to drive sales and achieve financial objectives
• Develops new programs and services according to the objectives of the organization and identifies strategies for growth
• Establishes and maintains effective working relationships with staff, dealers, sponsors, vendors, contractors, and representatives of other organizations and ensures that all NADA staff have effective and professional relationships with all vendors and NADA members
• Support the Executive Director with annual performance reviews, feedback, and weekly check-ins with the staff
• Collaborate with the Executive Director on hiring and onboarding processes
Operations and Project Management:
• Ensures the production and execution of NADA’s year-round programs are on time, within budget and remain successful for presenters, sponsors, partners, and the public
• Manage daily project operations across the organization’s key program areas, including overseeing workflows, training staff, assigning responsibilities, setting deadlines and deliverables, monitoring, and summarizing progress, addressing issues promptly
• Ensure effective communication within the team by organizing meeting schedules and establishing regular touchpoints throughout project timelines
• Collaborates with staff to develop and execute performance evaluations for all programs and events, recommending improvements and implementing changes as need be
• Works with staff to produce a quarterly Executive Dashboard that reflects the status of the organizations various programs, events, and data metrics for review with the Board
• Attend NADA programs and events, including some evenings and weekends
• Supports the Head of Production and Director of Operations in reviewing all fair, exhibition and programming contracts and agreements with venues, contractors, and vendors
Finance:
• Develops the annual budget with the Executive Director based on the organization’s goals by projecting its revenue, identifying expenses, and estimating net income
• In collaboration with Bookkeeper and Accountant, maintains comprehensive and accurate financial reports for the Executive Director, Finance Committee and Board of Directors to provide ongoing research and analysis
• Monitors all appropriate metrics including the Executive Dashboard, profit & loss metrics, and performance metrics
• Works with the Bookkeeper and the Executive Director to make sure all accounts payable and receivable are up to date and reconciled each month
• Maintains an up-to-date filing system for invoices, payments and important documents related to the organization
• Works in partnership with the Bookkeeper to make certain all annual insurance audits are completed and delivered on time
Human Resources:
• Supervises all hiring and termination activities, work with the Executive Director to generate job offers, and maintain all personnel files
• Works with the Executive Director to create staff performance scorecards, and conducts annual staff reviews alongside the Executive Director
• Maintains accurate job descriptions and titles, along with other Staff Handbook information
• Trains new employees on key processes and procedures to accelerate their productivity and performance
• Communicates a reporting structure to staff and ensures that employees understand their role in contributing to the overall success of NADA
• Manages all staff’s sick, personal and vacation days
Essential Skills:
• Passion for NADA’s mission to cultivate and support art galleries and art professionals
• Excellent interpersonal, communication and follow-through skills
• Highly organized systems and process-thinker and problem solver
• Capable of prioritizing and executing multiple projects at a time and meet deadlines
• Strong organizational and leadership skills
• A positive mindset, enthusiasm, open mindedness, flexibility, and resilience
• Clear oral and written communications skills
• An emotionally intelligent, process-oriented leader who inspires staff and collaborates across departments and levels within the organization, fostering teamwork and encouraging creative problem-solving
• Models a professional way of working and is consistent and reliable
• Strong numeracy and budgeting analytical skills; highly detail oriented
Qualifications:
• A bachelor’s degree, master’s degree or comparable experience
• 5-7 years experience working in operations, project/event management or human
resources
• Experience with project management tools and systems (Asana is a plus)
• Strong knowledge of budget planning, forecasting and general accounting best practices
• Experience supervising teams
• Experience with QuickBooks and Slack
Compensation:
The Deputy Director position is a full-time, exempt position with a salary range of $90,000- $95,000 commensurate with experience. This is an on-site position at the organization’s office in New York City. Benefits include paid time off, health insurance and a retirement plan.
Application:
NADA is an equal opportunity employer and strongly encourages applications from BIPOC, persons with disabilities, women, LGBTQ+ and other underrepresented applicants. NADA considers all candidates for employment regardless of race or color, religion or creed, alienage or citizenship status, sex, national origin, age, sexual orientation, disability, gender identity or expression, marital status, domestic partnership status, genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or
pre-employment conviction record, sexual and reproductive health decisions, or any other characteristic protected by law.
Interested candidates should submit a cover letter and resume to heather@newartdealers.org. Applications will be processed on a rolling basis.