The Concord Carlisle Foundation engages our community to compassionately and actively advance the well-being of Concord and Carlisle residents by supporting a broad range of human service organizations. Through annual fundraising, events, and the grant allocation process, the CC Foundation understands the needs of the community and engages our community’s local resources to support nonprofits and continue to make our towns vibrant places to live.
An integral member of the Foundation team, the Program Coordinator works in support of, and in partnership with, the Executive Director, Associate Director, and the Data Services Specialist to efficiently run the program operations of the Foundation. The ideal candidate is willing to work collaboratively with staff and board, and has a pleasant demeanor in support of the overall functions of the organization. A critical member of the office staff, the Program Coordinator reports to the Executive Director.
Status: Non-Exempt position, approximately 15-17 hours per week, 12 month position, flexibility with summer hours to be discussed.
Responsibilities include:
Program
Grant Program
Manage grant life cycle program in collaboration with ED and board members to support the grantmaking process:
Oversight of the Foundant grant database, grant life cycle milestone dates, communication with nonprofit staff, ensuring all applicants and awardees have followed guidelines and meeting deadlines throughout the whole grantmaking process
Training and support of Foundant users/volunteers
Configure grant process for each annual grant cycle. Update grant application and evaluation forms; create reports as needed.
Community Outreach
Coordinate participation in local community outreach events including Ag Day, Holiday Tree Lighting,West Concord Day, Old Home Day, Concord Bookshop wrapping among others
Oversee program related events including the Holiday Gift Drive and Backpack Drive
Communicate with and schedule volunteers / volunteer groups, community partners
Manage the volunteer info email account
Manage Volunteer Service Awards process
Coordinate with town offices to place CC Foundation banner and request Town Proclamations
Assist with prep of materials for events; ie. nametags, marketing materials
Implement other new programs as they arise
Operations
Support office operations by:
Managing office equipment and vendor relationships
Working with Data Entry Specialist on financial matters as related to vendors
Responding to emails from general account and group distribution lists
Opening and sorting the mail
General office organization and ordering office supplies
Answering the office phone and managing messages
Scheduling meeting space as needed
Assisting with the annual audit by pulling relevant information
Attending pertinent staff and committee meetings and Foundation events
Development & Events
Support fundraising and awareness raising events including: Fall event, Spring event, Give Back Day, Trivia Nights, Volunteer Appreciation, and Annual Impact Day by:
Development:
Entering donations received into Raiser’s Edge NXT (RE NXT) database
Recording donation remits
Confirming receipt of matching gifts, EFTs, stock gifts
Maintaining up to date contact information in RE NXT
Run RE reports
Events:
Tracking online registration for all events
Entering event information (registrant, guest, auction) for each constituent into RE NXT
In collaboration with AD, coordinate business related events including Give Back Day, Sip & Shops and others as they arise
Work with Event Chair to reconcile business sponsorships, tickets sales, auction payments
Assist with preparation of materials for events; ie nametags, marketing materials
Attending Event Committee meetings as necessary
Assisting at events, limited evenings or weekends
Qualifications:
Bachelor’s Degree or equivalent, 3+ years related experience
Multi-tasking ability and interest in working in a small office environment and as a team player
Proficiency with Microsoft Office and G Suite
Familiarity/ability working with fundraising databases and other online tools, preferred
Excellent organizational, interpersonal, and process skills
Ability to work discreetly and manage confidential information
Familiarity with the Concord and Carlisle communities, a plus
For more information and to submit a resume and cover letter, please contact Jennifer Ubaldino, jubaldino@concordcarlislefoundation.org
